Venue

The Congress will be held at the Omni Oklahoma City.

Accommodation

Accommodation is available at the Omni Oklahoma City for 219 USD per night plus taxes. Breakfast is not included in this rate. Bookings can be made here. National federations are responsible for all their own costs and commitments regarding accommodation. The ICF cannot guarantee rooms for any national federation delegates.

Accommodation at the Omni during the Congress is not compulsory, but if staying elsewhere, delegates will be responsible for their own transfers within Oklahoma City. National Federation representatives may also stay with their teams during the 2026 ICF Canoe Slalom World Championships immediately preceding the Congress. 

Meals

During the Congress a buffet lunch will be provided on both days (Sunday 26 July and Monday 27 July), along with morning coffee/tea break on both days and afternoon coffee/tea break on the first day of Congress.

Dinner will be provided at the gala dinner on Saturday 25 July at Riversport OKC.

An activity followed by hors-d'œuvres will be provided on Sunday 26 July at Riversport OKC following the first day of Congress. 

All other meals are the responsibility of the NF delegate.

Invitation letter and visa

The US Olympic and Paralympic Committee has produced a guide regarding visas for the USA. You can read the document here. 

Please check here whether you require an ESTA to enter the USA through the visa waiver program (VWP). To apply for an ESTA please ensure you go through the Official Website of the Department of Homeland Security and not through any third-party provider. 

If you are not eligible for the visa waiver program, you can apply for an invitation letter with the support of ACA and the USOPC. Please complete the application form here.

Presidents and Secretary Generals whose names are listed on the ICF website are automatically eligible to receive a visa invitation letter. All other delegates will need to be verified. Each NF can apply for up to three delegates. If three delegates are listed, at least one must be of each gender. To update the information on the ICF website, please contact members@canoeicf.sport with the documentation of your most recent elections.

Registration and voting

Official registration will be open closer to the start of the Congress. Only NFs who have paid all outstanding debts to the ICF will be entitled to vote at the Congress.

Only NFs who have registered prior to the closing date (30 days prior to the Congress) will be entitled to vote. Any cancellations after this date will be charged a cancellation fee due to per capita costs incurred for the hosting of the Congress.

Interpretation

Anyone requiring interpretation into German, Russian, Spanish or French should explicity request this to congress@canoeicf.sport at least 90 days prior to the Congress.

Online voting / live stream

A live stream of the Congress will be provided in English.