Team Info
The Organising Committee requires you to use the online entry system (SDP) of the ICF to submit nominal entries. It can be reached at:: https://icf.msl.es/icf/main.jsp
For the other online forms you need to go to: forms.digicorp.hu
Use your username and password to enter the system. If you don’t have them yet please send a request to the given email address. After entering the system follow the step-by-step guide to submit your preliminary entry, hotel reservation, boat rental, numerical entry and final travel information forms.
Please observe the following deadlines upon submitting forms and entries:
Preliminary Entry/Hotel Reservation/Boat Rental: until the 10th of March, 2017
Numerical Entry: until the 11th of April, 2017
Final Travel Info: until the 5th of May, 2017
Nominal entries: 10th of May for Paracanoe, 18th of May for all others
The 2,400-metre long, 122-metre wide regatta course is located two kilometers south of Szeged. Being an artificial course, hydro dynamism is not an issue here and it is quite well sheltered from strong winds as well. It is equipped with Albano system and has nine lanes along with a separate warm-up line. There will be electric time keeping with photo finish camera and video recording. Automatic starting system will be used for the start.
Competition Programme
22nd of May (Monday) - 7am - Access period begins 08:30-18:30 Paracanoe classification
23rd of May (Tuesday) - 08:30 - 18:30 - Paracanoe classification
24th of May (Wednesday) - 09:00-12:00; 15:00-18:00 Official training times
25th of May (Thursday) - 09:00 - Team leaders' meeting 10:30 - ITOs’ meeting 14:00 Paracanoe competition
26th-28th May (Friday-Sunday) - All day Competition
End of the 3rd day Closing Ceremony
29th of May (Monday) - Evening - Access period ends
BOARD AND LODGING
Participation fee / accreditation fee is to be paid for the length of your team’s stay during the access period which starts on the 22nd of May (Monday) and ends on the 29th of May (Monday) when the services (listed below) are provided. For bookings outside this period please see the chapter about training camps.
Considering different categories as far as accommodation the participation fees are as follows:
Category 1 (**** hotels) single room 130 EUR/person/day double room 115 EUR/person/day
Category 2 (*** hotels) single room 115 EUR/person/day double room 105 EUR/person/day
Category 3 (**and***hotels and guest houses) single room 105 EUR/person/day double room 95 EUR/person/day
Category 4 (** motels, guest houses) single room 90 EUR/person/day double or triple room 80 EUR/person/day
The participation fee includes the following services:
- Accommodation
- Three meals per day
- Shuttle bus service connecting the regatta course and the official hotels during the access
period, according to timetable
- Accreditation fee
- Right of common and operational costs of the venue
- Medical care at the course
- Security service at the course
- Fully comprehensive insurance of the event
- Access pass and parking for one trailer and one accredited vehicle (up to 3,5t)
- Mineral water during the access periodThe participation fee does NOT include: - Airport (Railway Station) transfer to and from Szeged
For teams larger than 3 persons arriving together at the same time we offer the transfer between Budapest and Szeged for 21 EUR/person/one-way.
Individuals and teams of 3 or less requiring transfer should contact the Organising Committee for a custom price.
In case accommodation and catering are booked independently and NOT through the Organising Committee you are still required to pay the accreditation fee of EUR 30/person/per day from the day of your arrival which includes the following services:
- Accreditation fee
- Right of common and operational costs of the venue
- Medical care at the course
- Security service at the course
- Fully comprehensive insurance of the event - Access pass and parking for one trailer and one accredited vehicle (up to 3,5t)
- Mineral water during the access period
The Organising Committee can not be held responsible for the quality and price of individually reserved accommodation.
Please keep in mind that because of limited availability of hotel rooms in various categories reservations will be accepted on a ‘first-come, first-served’ basis which means your team will be redirected to a different category than initially requested if there is not enough space left in the required category.
The Organising Committee does not take responsibility for any extra service of the hotel, like minibar, telephone, parking, etc., These costs are to be paid directly to the hotel.
Check-in time is 15:00PM. The rooms are to be vacated until 11:00AM on the day of departure. (Upon request the hotels will provide storage rooms for an additional fee.)
Boat transportation
Please contact Your Chamber of Commerce or Customs Office to obtain the accurate information regard- ing the documents necessary for boat transportation.
Boat rental
The Organizing Committee has a limited number of boats available for rental purposes (Nelo and Plastex brand). You may acquire rental boats by filling in the corresponding form and sending it back by the 10th of March as indicated. Upon receiving the boat rental form 50% of the rental fee will be added to the proforma invoice as it must be paid in advance as a deposit along with the participation fee. The remaining 50% must be paid upon arrival at the accreditation centre. Boat rental requests received after the deadline will be considered but the Organising Committee can not guarantee the requested make or model and the rental prices double after the 20th of March.
The boat rental prices are as follows:
boat type price per day if paid until the 20th of March, 2017 price per day if paid after the 20th of March, 2017 K1 / C1 / V1 40 Euros 80 Euros
K2 / C2 60 Euros 120 Euros
K4 / C4 80 Euros 160 Euros
Accepted methods of payment at accreditation
Besides cash (only Euros and US Dollars are accepted) we accept Visa and MasterCard credit cards.
Cancellation terms
Should you cancel your booking, a charge will be made equivalent to any loss suffered by the Organ- ising Committee, as itemized below. The amount of any cancellation fee will be calculated as a percent of the participation fee (minus the accreditation fee) according to the following period of notice given:
No forfeit if cancelled until the 21st of April, 2017 50% forfeit if cancelled in the period of
21st of April-5th of May, 2017
100% forfeit if cancelled after the 5th of May, 2017
Insurance
All official participants of the World Cup are strongly advised to take out a medical insurance policy in their respective countries.
Medical care
The following medical services are available for all official participants of the World Cup: doctor on duty, hospital and clinic assistance. A medical centre will operate at the regatta course with ambulance and first aid. The costs above the regular first aid, ambulance and physiotherapeutic services are to be covered by your medical insurance policy, the Organising Committee is not responsible to cover your expenses in connection with hospital treatment, dental treatment or any other medical treatment.
Visa
All participants are kindly requested to contact the Hungarian Embassy or consulate in their respective countries (or the closest to you) in time regarding visa requirements. The difficulty of obtaining visa to Hungary varies by regions but you should calculate with a 45-day long issuing period to ensure the safe attainment of the visa.
The typical steps of obtaining visa are as follows:
Booking accommodation via the Organising Committee
Sending the filled in visa invitation form (downloadable from the szeged2017.com website) to the Organising Committee
Contacting the Hungarian Embassy / Consulate serving in your country / territory and do the paperwork they request of you
Organising Committee requests the booked hotel for verification of stay
Organising Committee sends the letter of invitation along with the verification of stay to the Hungarian Embassy / Consulate and the National Federation
Visa issuance
